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For Work Scanners Receipt Scanners RapidReceipt RR-400W Wireless Compact Desktop Receipt and Document Scanner
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RapidReceipt® RR-400W Wireless Compact Desktop Receipt and Document Scanner

RapidReceipt ® RR-400W Wireless Compact Desktop Receipt and Document Scanner

RR-400W scanner on a desk next to a computer monitor
Epson ScanSmart® AI PRO

Quickly convert scanned information into smart digital data – making your documents AI-ready.
Compact Desktop Design

Saves 60% of your desk space2 in virtually any environment for a cleaner workspace.
Built-in WIFI

Wirelessly scan directly to the cloud3, smartphones, tablets, Windows PC or Mac.
Export to Financial Software4

Turn stacks of receipts into categorized digital data that integrates into financial applications.
Versatile Scanning

Robust 20-Page Auto Document Feeder for scanning receipts, invoices, documents, and business cards.

Disclaimers

1 Includes Optical Character Recognition (OCR) technology. OCR leverages artificial intelligence (AI) techniques to convert documents and images of text into digital files for use with 3rd party generative AI solutions. Data entered in 3rd party AI solutions is subject to the 3rd party’s terms of use and privacy policies. Always check the output of AI generated content for accuracy. | 2 In vertical path scanning position compared to Epson RapidReceipt RR-600W with trays extended. | 3 Wirelessly scan to smartphones or tablets (Android®/iOS® devices) via the Epson Smart Panel® app; download required. Data usage fees may apply. Wirelessly scan to the cloud with Epson ScanSmart® software, installed on the connected Windows® PC or Mac®. Internet connection is required. | 4 Requires Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Not available for Android®/iOS® devices. Internet connection required for some applications. | 5 Optional carrier sheet required. | 6 Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.
 
 
Add to Cart
Add to Cart
Add to Cart
Add to Cart
Price
Receipt Management Software
✔
✔
✔
✔
Export Data for Integration
✔
✔
✔
✔
Create Editable/Searchable PDFs
✔
✔
✔
✔
Organize Business Contacts
–
–
✔
✔
Scan Speed
10 ppm
15 ppm
30 ppm/60 ipm
35 ppm/70 ipm
Scan Type
Single-sided scanning
Single-sided scanning
2-sided scanning
2-sided scanning
Auto Document Feeder
–
–
20 sheets
100 sheets
Wi-Fi
–
✔
✔
✔
Scan from Smartphone/Tablet
–
✔
✔
✔
LCD Panel
–
–
–
4.3" touchscreen
Scan to USB Drive
–
–
–
✔
Power Source
USB
USB or Battery
AC Adapter
AC Adapter
Zoom In
New

RapidReceipt® RR-400W Wireless Compact Desktop Receipt and Document Scanner

RapidReceipt ® RR-400W Wireless Compact Desktop Receipt and Document Scanner
Our Price:

$471.19

After 36% savings:
$299.99
Scan Speed: 30 pages per minute
Model: B11B270202

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Add a plan to your purchase today.
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Where to Buy
Contact Us 800.463.7766
Mon-Fri 7am-4pm PT

Product Highlights

  • ScanSmart AI PRO Technology
  • Export Receipt Details to Financial Software2
  • Compact Desktop Design Saves Space
  • 20-Page ADF, Epson TrueFeed™ Technology
  • Fast 2-Sided, Wireless Scanning
Find Accessories Support View Service Plans

Organize. Optimize. Conquer.

Unleash the power of AI1 with the Epson RapidReceipt® RR-400W compact desktop business scanner.

Driven by Epson ScanSmart® AI PRO technology, you’ll quickly and intelligently convert scanned information into smart digital data – making your documents AI-ready for Microsoft® Copilot, Apple Intelligence™, ChatGPT workflows and more.

Going beyond simple document capture, the RapidReceipt RR-400W compact scanner utilizes an extensive data model of various invoices and receipts to quickly turn stacks of unorganized paperwork into categorized digital data that easily integrates into financial applications such as QuickBooks® and TurboTax®2.

The RapidReceipt RR-400W features a compact design that saves up to 60% of your desk space3 while helping to increase your productivity with advanced features like fast 2-sided scanning up to 30 pages per minute4, a 20-page Automatic Document Feeder and the ability to create searchable and editable PDFs.

One of the smartest investments you can make for your business, the Epson RapidReceipt RR-400W compact business scanner, powered by ScanSmart AI PRO, enables you and your business to stay organized and efficient by unleashing the power of AI.
ScanSmart AI PRO Technology
Intelligently convert and extract scanned information into smart digital data – making your documents AI-ready
Export to Financial Software2.
Turn stacks of receipts and invoices into categorized digital data that easily integrates into financial applications, such as QuickBooks and TurboTax
Compact Desktop Design
Saves 60% of desk space3 in virtually any environment, ideal for hybrid and remote workers
TrueFeed™ Technology
Robust 20-page document feeder with paper skew and staple protection easily feeds stacks of various sized documents
Fast 2-Sided Scanning
Single-Step technology quickly captures both sides of a document in one pass up to 30 pages per minute4
Wireless Scanning
Wirelessly scan directly to the cloud, smartphones, tablets, Windows® PC or Mac®5
  • Create Searchable and Editable PDFs — Includes powerful PDF creation and editing software for Windows and Mac
  • Scan to Cloud5 — Such as OneDrive®, Dropbox® and Google Drive™ from your PC, Mac, or via the Epson Smart Panel® mobile app
  • HyperClear™ Technology — High-resolution optics produce enhanced scans of each page – including auto cropping, background removal and more
  • Included Business Card Software — Easily scan and organize your business contacts with business card software for Windows
  • A Confident Choice — From the #1 best-selling scanner brand at retail6

Eco Features

  • RoHS compliant
  • End-of-life options available7
  • Epson America, Inc. is a SmartWaySM Transport Partner8

What's in the box:

  • RapidReceipt RR-400W document scanner
  • Start Here poster
  • USB cable
  • AC adapter
  • Power cable

Epson ScanSmart® AI PRO

Quickly convert scanned information into smart digital data – making your documents AI-ready.
Compact Desktop Design

Saves 60% of your desk space2 in virtually any environment for a cleaner workspace.
Built-in WIFI

Wirelessly scan directly to the cloud3, smartphones, tablets, Windows PC or Mac.
Export to Financial Software4

Turn stacks of receipts into categorized digital data that integrates into financial applications.
Versatile Scanning

Robust 20-Page Auto Document Feeder for scanning receipts, invoices, documents, and business cards.
RR-400W scanner on a desk next to a computer monitor

Product Comparison

 
RR-60 scanner
RR-70W scanner
RR-400W scanner
RR-600W scanner
 
Add to Cart
Add to Cart
Add to Cart
Add to Cart
Price
$159.99
$322.39
$299.99
$369.99
Receipt Management Software
✔
✔
✔
✔
Export Data for Integration
✔
✔
✔
✔
Create Editable/Searchable PDFs
✔
✔
✔
✔
Organize Business Contacts
–
–
✔
✔
Scan Speed
10 ppm
15 ppm
30 ppm/60 ipm
35 ppm/70 ipm
Scan Type
Single-sided scanning
Single-sided scanning
2-sided scanning
2-sided scanning
Auto Document Feeder
–
–
20 sheets
100 sheets
Wi-Fi
–
✔
✔
✔
Scan from Smartphone/Tablet
–
✔
✔
✔
LCD Panel
–
–
–
4.3" touchscreen
Scan to USB Drive
–
–
–
✔
Power Source
USB
USB or Battery
AC Adapter
AC Adapter

Disclaimers

1 Includes Optical Character Recognition (OCR) technology. OCR leverages artificial intelligence (AI) techniques to convert documents and images of text into digital files for use with 3rd party generative AI solutions. Data entered in 3rd party AI solutions is subject to the 3rd party’s terms of use and privacy policies. Always check the output of AI generated content for accuracy. | 2 In vertical path scanning position compared to Epson RapidReceipt RR-600W with trays extended. | 3 Wirelessly scan to smartphones or tablets (Android®/iOS® devices) via the Epson Smart Panel® app; download required. Data usage fees may apply. Wirelessly scan to the cloud with Epson ScanSmart® software, installed on the connected Windows® PC or Mac®. Internet connection is required. | 4 Requires Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Not available for Android®/iOS® devices. Internet connection required for some applications. | 5 Optional carrier sheet required. | 6 Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.

Service Plans:

1-Year Epson Preferred Plus Repair or Replace Extended Service Plan

We know protecting your investment is important. Epson Preferred Plus Extended Service Plans offer peace of mind beyond the device’s limited warranty and help keep you up and running — because we understand there’s simply no time for downtime.

Learn More

Need Support?

Get the latest drivers, FAQs, manuals and more for your Epson product.

Go to Support

Notes:

1 Includes Optical Character Recognition (OCR) technology. OCR leverages artificial intelligence (AI) techniques to convert documents and images of text into digital files for use with 3rd party generative AI solutions. Data entered in 3rd party AI solutions is subject to the 3rd party’s terms of use and privacy policies. Always check the output of AI generated content for accuracy.

2 Requires Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Not available for Android®/iOS® devices. Internet connection required for some applications.

3 In vertical path scanning position compared to Epson RapidReceipt RR-600W with trays extended.

4 Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.

5 Wirelessly scan to smartphones or tablets (Android/iOS devices) via the Epson Smart Panel app; download required. Data usage fees may apply. Wirelessly scan to the cloud with Epson ScanSmart software, installed on the connected Windows PC or Mac. Internet connection is required.

6 Source: Circana, LLC, Retail Tracking Service, U.S. & Canada, U.S. Dollar and Unit Sales, Scanners, August 2023 to July 2024.

7 For convenient and reasonable recycling options, visit www.epson.com/recycle

8 SmartWay is an innovative partnership of the U.S. Environmental Protection Agency that reduces greenhouse gases and other air pollutants and improves fuel efficiency.
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